How to Organize Your RPG Campaign with a Character Folio

By Ultra PRO International - THE Standard in Safe Storage ... | Published: 2026-10-30

Category: How-to Guides

Learn how to use a character folio to keep your D&D notes, character sheets, and spell cards neat and accessible during any campaign.

Quick answer

Use a character folio to store character sheets, spell cards, and session notes in one portable binder. The Spelljammer Astral Adventurer's Guide Character Folio is a great example with dedicated pockets for standard-size cards.

Why a character folio beats loose sheets

A character folio keeps all your paper in one place so you don't shuffle through a backpack mid-session. The internal pockets prevent creases and lost pages, which is especially helpful when you're playing at a crowded table or a coffee shop.

Trade-off: not for oversized card formats

Most character folios are designed for standard-size spell cards (about 2.5 x 3.5 inches). If your campaign uses oversized cards or custom inserts, check the pocket dimensions before committing. The Spelljammer folio, for instance, has 9-pocket pages that fit standard spell cards but may not hold larger tarot-size cards.

How to set up your character folio for a campaign

Sort your character sheets and notes: Remove any loose sheets from your binder or folder. Group them into three stacks: character sheet, session notes, and spell cards. This will help you decide which pockets to use for each category. If you have more than 10 pages of notes, consider using a separate notebook for session logs and keeping only the current character sheet in the folio.
Load the single-pocket pages: Place your character sheet in one of the 10 single-pocket pages. Insert any reference sheets or house rules into additional pockets. Label each pocket with a sticky note so you can find information quickly during combat or roleplay. Avoid overstuffing a single pocket with multiple sheets; it makes the folio bulge and pages harder to flip.
Insert spell cards into the 9-pocket pages: Slide each standard-size spell card into a separate pocket on the 9-pocket pages. Arrange them by level or alphabetically so you can grab the right spell without flipping through the entire page. If a card is too thick (e.g., laminated), test one pocket first to ensure it doesn't stretch the page and cause tearing.
Add the sticker sheet for quick reference: The Spelljammer folio includes a sticker sheet. Use a sticker on the front cover or inside flap to mark your character's name, class, or current hit points. This makes the folio instantly recognizable at the table. Place stickers on a flat surface first to avoid air bubbles; once applied, they are difficult to reposition without damaging the folio cover.
Store the folio in your campaign bag: Close the folio and place it in a dedicated slot in your bag or backpack. Keep it separate from heavy dice or metal miniatures to avoid pressure damage to the pockets. If you carry multiple folios, label the spine with a piece of tape so you can grab the right one without opening each.

Product facts

Spelljammer Astral Adventurer's Guide Character Folio with Stickers for Dungeons & Dragons: The Spelljammer Astral Adventurer's Guide Character Folio includes 10 single-pocket pages for character sheets and notes, plus two 9-pocket pages for standard-size spell cards. You can keep your character sheet and spell cards together in one folio, reducing table clutter and speeding up gameplay.
Spelljammer Astral Adventurer's Guide Character Folio with Stickers for Dungeons & Dragons